First, Kent Walker’s 2008 memo warned employees against putting their frank ideas into documents that might be “used against” Google in litigation.  In the same memo, Walker also announced a reduction in retention for certain chats, all but instructing employees to move sensitive discussions to off-the-record chats.  The United States called the Walker memo “an early hallmark of Google’s intent to deprive litigants of evidence.”  Indeed, with Walker counseling employees on what to retain, litigants must wonder whether surviving documents truly reflect genuine business discussions, versus a strategically-incomplete record created in anticipation of litigation.  Examining Google’s documents in the search case, Judge Mehta remarked:

[T]he court is taken aback by the lengths to which Google goes to avoid creating a paper trail for regulators and litigants. It is no wonder then that this case has lacked the kind of nakedly anticompetitive communications seen in Microsoft and other Section 2 cases. … Google clearly took to heart the lessons from these cases. It trained its employees, rather effectively, not to create ‘bad’ evidence.

Second, Google employees moved communications out of email and into “chat” where, as Walker indicated, Google did not preserve documents by default.  In any 1:1 chat, even among employees whose business responsibilities made them subject to document preservation obligations, Google’s internal chat tool defaulted to not saving materials—thereby causing them to be deleted and not provided in litigation.  So too for group chats where an employee set history to off.  Of course employees knew this and often discussed the need to move to an off-the-record environment exactly to avoid document retention.  Employees’ use of these methods wasn’t some rogue tactic, nor any surprise; quite the contrary, Google’s training encouraged exactly this, calling chat “better than email” because it is “not retained by Google as emails are.” Even current Google CEO Sundar Pichai participated in the ruse, remarking “also can we change the setting of this group to history off.” Like others, Pichai knew exactly what he was doing: In a special hearing in the search case as Judge Mehta investigated Google’s discovery violations, Pichai testified that he “was aware” that default chat settings and history-off chats deleted messages after just 24 hours even if a litigation hold required their retention.

Third, Google employees practiced “fake privilege”—adding an attorney to an email thread not genuinely to seek legal advice, but to create a veneer of privilege.  For years, Google withheld such emails from its litigation adversaries, and only under pressure from litigants did Google recently begin to reclassify documents. Even when Google ultimately de-privileged some documents, this caused substantial delay to litigation and, as the Department of Justice remarked in the ads case, created “administrative chaos” including Google retroactively “downgrading” the privilege of more than 40,000 documents.  Here too, the problem goes all the way up to Google CEO Sundar Pichai, who admitted adding lawyers when he was “seeking confidentiality for the document” and not “really seeking legal advice.”

Fourth, Google’s most senior executives showed a lack of candor in both their memories and their document preservation practices.  This problem first arose in Viacom v. Google copyright litigation.  For example, Google co-founder Larry Page was strikingly evasive when deposed in that case, stating 132 times “I don’t recall,” including on subjects that were widely discussed internal to Google, at Google’s board, and even in public.  Meanwhile, then-CEO Eric Schmidt unapologetically reported that “it was my practice to delete or otherwise cause the e-mails that I read to go away as quickly as possible,” despite participating in discussions on subjects where litigation was foreseeable, actually foreseen, or for that matter underway.  Viacom summarized the problem:

This Court can decide whether these key executives and witnesses behaved with the level of candor and respect for the legal process that this Court has a right to expect from senior executives of important public companies.

In comparison, Sundar Pichai’s recent approach is, in these respects, an improvement.  Yes, Pichai improperly used chat to avoid creating an unfavorable record.  And yes, he added lawyers to a thread to try to increase confidentiality (not actually seeking legal advice).  But when called to testify under oath, at least Pichai told the truth about what he did and why.  At least sometimes.  In Epic Games, Plaintiffs presented evidence of Pichai not just asking for history to be turned off, but trying to delete history himself—an action which Pichai said he “d[id]n’t recall.”

Ultimately there’s no escaping the role of senior executives in these discovery violations.  Above I remarked on discovery disputes implicating CEO Pichai, co-founder Page, and former CEO Schmidt.  Also at issue: Susan Wojcicki, then-CEO of YouTube, who proposed that Robert Kynel (then Chief Business Officer of YouTube) “send via Hangouts” because that is “off the record,” or if not, she “can change to off the record.”  And Kent Walker, whose guidance and policy change set this mess in motion, was and remains Google’s General Counsel.  I do not even attempt to list the countless senior vice presidents and vice presidents who appear in the discovery violation proceedings. Of Google’s many participating executives, only Walker currently faces even the possibility of a personal sanction—a request from American Economic Liberties Project and others that the California State Bar investigate and penalize according to its rules.

Fifth, Google’s discovery violations have been unfolding in slow-motion for years, with no real penalty to date.  Below, I trace Google’s discovery tactics back to Viacom v. Google—where discovery questions were only partially briefed, and never decided, but nonetheless show the beginnings of this problem more than a decade ago. This year, the DOJ’s two antitrust cases against Google revealed many new details about Google’s discovery tactics. Yet Google Play Store Antitrust Litigation in 2022 uncovered the basic problem—Google training employees to use chat rather than email, and not retaining those chats.  Two years later, courts are still grappling with the problem and exploring what, if anything, to do about it.

***

Many excellent articles summarize courts’ decisions about Google document preservation.  But these articles largely focus on what judges wrote, without the color that comes from detailed briefing by plaintiffs, not to mention extended quotes from the underlying documents.  In the pages linked below, I organize (what I hope to be) most relevant exhibits, briefing, and decisions in the cases at issue.  Realistically, I don’t have it all—but with the deep links I offer (to detailed filings with detailed quotes) and with the free online tools I invoke (where full dockets are organized and, mostly, full-text searchable), diligent readers are positioned to find even more.  Send suggestions for addition.

For those who have followed Google spoliation proceedings, the newest three cases are familiar—though I’ve found documents and quotes not elsewhere called out.  Meanwhile, the 2010 Viacom v. Google proceedings are also worth a read because, more than a decade earlier, that case raised much the same questions—whether Google honored its discovery obligations, and if not, what to do about it.

United States v. Google (ad tech)

United States v. Google (search)

Epic Games v. Google / In Re Google Play Store Antitrust Litigation

Viacom v. Google

United States of America v. Google LLC – docket.  1:23-cv-00108-LMB-JFA (E.D. Va.).

Filed January 24, 2023. First filing as to discovery violations: August 2, 2024.

Case allegation: Google used unlawful methods to dominate the ad tech stack, including buying control of key tools, locking out rivals, buying and killing a burgeoning competitor, and “drying out” other competition.  Complaint.

Case disposition: Bench trial complete.  Awaiting decision.

United States’ Memorandum of Law ISO Plaintiffs’ Motion for an Adverse Inference and referenced documents.

On document preservation generally: “Aware of the risk of ‘several significant legal and regulatory matters’, Google … trained its employees to channel discussion of ‘hot topics’ that ‘may be used against [Google]’ … to Google’s internal instant-message chat tools [where] absent manual intervention by business employees on a chat-by-chat basis, all internal chat communications would be automatically destroyed after 24 hours.  Google adopted this auto-delete policy knowing that its employees’ communications could someday be scrutinized by a Court such as this one.”

On purpose and intent of preservation failures: “Google’s spoliation is the predictable and intended result of the intersection of Google’s broader policies and culture with its specific litigation choices here.  Google’s stated goal … was to avoid having its ‘sensitive’ communications ‘discovered by an adversary and used against … Google.’”  “[N]ot only did Google choose to continue its policy of auto-deletion of chats after 24 hours, Google also chose to delay placing many of its employees on a litigation on hold in this case until months (or even years) after Google was required to preserve their documents.”  “Employees … chose to make chats ‘history off’ … for the express purpose of evading discovery.”  “Despite Google’s anticipation of litigation on [specified] subjects …, and Google’s agreement to produce relevant documents… Google continued its policy of automatically deleting chats.”  “Google’s document production contains numerous examples of employees seeking to make chats ‘history off’ to ensure they were not discoverable.”

On effects of preservation failures: “Plaintiffs were deprived of valuable, likely irreplaceable, discovery. … The total volume of chats produced by Google in this case is remarkably low in proportion to the volume of other communications (e.g. emails) produced from the same employees.”  “Chats are an important window into the candid thought processes, intentions, and observations of [employees … by design, one of the only places in which employees were free to write down candid observations or opinions relating to the core issues in this case.”  “Google’s conduct … is deeply troubling.  Google has stretched and weaponized the attorney-client privilege and its protections; it has intentionally spoliated evidence; and despite branding itself as a world-class technology innovator, it has engaged in a series of repeated errors and delays in the production of discovery, all of which have served Google’s broader, strategic ends of impeding its adversaries’ access to information to which they are entitled.”

On “Communicate with Care” training: Remarked that this training “advised Google employees that discussing sensitive topics via ‘off the record’ chats was ‘[b]etter than sending [an] email’ because such charts ‘are not retained by Google as emails are’.”  “Second, ‘Communicate with Care’ cultivated a corporate culture of hiding documents from discovery by training Google employees to leverage pretextual claims of privilege, including detailed instructions on how to craft an email that will appear to be subject to the attorney-client privilege.”

On remedy: “The Court should presume the spoliated chats were unfavorable to Google.”  “The Court may limit the testimony of witnesses who participated in the spoliation conduct at issue by precluding them from offering testimony supportive of Google on issues such as intent, procompetitive justifications, and the effect of Google’s challenged conduct on competition.”  “The Court may preclude Google from arguing that a paucity of direct, contemporaneous evidence supports an inference that no additional evidence exists.” “The Court may sanction Google by admonishing, censuring, or otherwise publicly reprimanding it.”  “When, as here, a litigant violates those obligations in ways that compromise or undercut the truth-seeking function of the judicial process, they must be held accountable. If not, Google and other companies aware of this litigation will continue to encourage employees to adopt careless or evasive discovery-related practices, particularly when faced with similar high-stakes litigation.”

Kent Walker Memo (September 16, 2008).  “Please do think twice before you write about hot topics.”  “To help avoid inadvertent retention of instant messages, we have decided to make ‘off the record’ the Google corporate default setting for Google Talk.”

Employee training as to “Communicate With Care.”  Discusses what an employee might do when seeking to communicate on a sensitive subject.  To a suggestion to send an email, remarks “Don’t send the email. Chat ‘off the record’ via Hangouts instead.”  The training instructs that off the record chat is “Better than sending the email” because such chats are “not retained by Google as emails are.”  See also Antitrust Basics for Search Team (March 2011).

Appendix C: Examples of Google Employees Spoliating Chats.  Nine single-spaced pages listing spoliation by Google CEO Sundar Pichai (“can we change the setting of this group to history off”) as well as numerous employees:

Vip Andleigh: “lets keep confi, we can also turn off history. if i see something important, i’ll note it down somewhere”

Amin Charaniya: “btw didnt realize history is on for us” “mind if I turn it off?” “sure” [end of chat]

Amin Charaniya with dardelean@ and touma@: “this group is on record . . . we should kill it and create one that is single threaded and off the record” “who is in charge with creating this room? I really feel super uncomfortable us continuing this on the record” “im gonna create a new room and kill this one” “I copied everyone into a new room . . . let’s stop using this one” [end of chat]

Anthony Chavez: “separate topic – this chat room has history / is persisted? . . . can we configure it to be transient” “okay, let me create a new one right now. It’ll still be a space.” [end of chat]

Nash Islam: “too sensitive for email so keep on ping?”

Adam Juda: “I see that History is on in this chat. If that can’t be changed, can I please be removed from this discussion?”

Adam Juda: “My preference is history off”

Adam Juda: “How do we turn History off? I don’t do History on” [end of chat]

Roshan Khan: “Can you turn history off . . . Otherwise let’s chat in Vcs” [end of chat]

Woojim Kim: “can you turn off history?”

Chris Lasala: “maybe start an off the record ping thread”

Chris Lasala: “start a ping with history turned off”

Wendy Logan: “We can pivot to group chat with history off — or — keep the current setup and only reserve this space for non-sensitive discussions”

Uchechi Okereke: “Please can we turn history off?”

Aparna Pappu: “Please keep history off on this legally sensitive chat room”

Martin Pal with tris@ :”We want chat history on? I would generally prefer for us to keep history off.” … “let’s turn it off then” [end of chat]

Prabhakar Raghavan: “ugh pl stop this chat, for some reason History is on”

Prabhakar Raghavan: “I’m going to kill this room and re-create as a group chat with History OFF.”

Danielle Romain: “I’m not supportive of turning history on. The discussion that started this thread gets into legal and potentially competitive territory, which I’d like to be conscientious of having under privilege. So that you’re aware, when history is on, it’s discoverable. Sometimes that’s totally fine but I’d like to stick to the default of history off.”

Vidhya Srinivasan: “we should turn history off”

Vidhya Srinivasan: “pls turn off history”

Bonita Stewart and Jason Washing: “btw you might want to turn your chat history off” “geez . . . for sure! . . . thank you!” [end of chat]

Bonita Stewart and Cyrus Beagley: “on your chats you have the history turned on. we are advised to turn history off so messages are cleared after 24 hours” “oh I didn’t know that … I’ll turn it off then…”

Appendix D: Plaintiffs’ Timeline of Google’s Spoliation.

Appendix E: Plaintiffs’ chart showing a sharp increase of chats produced after Google suspended auto-delete.  Plaintiffs remark on “at least two trial witnesses whose volume of substantive chats dramatically increased (eight times over) when Google suspended auto-deletion (Nirmal Jayaram and George Levitte).”

Google’s Memorandum of Law in Opposition to Plaintiffs’ Motion for an Adverse Inference. “Plaintiffs’ motion is barred because it is untimely.” “Plaintiffs have not demonstrated, by clear and convincing evidence, that Google acted with the specific intent to deprive them of evidence.”  “Plaintiffs have not demonstrated prejudice, a prerequisite to any form of sanction under Rule 37(e)(1).”  “Plaintiffs have not demonstrated that any ESI—much less ESI relevant to their claims—was lost.”  “Plaintiffs’ request for sanctions pursuant to the court’s inherent authority should be denied because Rule 37 controls.”

Reply Memorandum of Law in Further Support of Plaintiffs’ Motion for an Adverse Inference.  “Google does not dispute that it failed to meet that obligation and destroyed relevant chats. Google does not deny that witnesses, including senior executives, used chats to discuss their work, including work relevant to this case. Nor does Google deny that it: (i) made ‘history off’ the default setting for chats, such that they would be deleted automatically after 24 hours; (ii) required individual employees to make cumbersome, in-the-moment decisions about a chat’s relevance to a litigation hold in order to preserve them; and, most concerning, (iii) trained employees to discuss ‘sensitive’ matters in ‘history off’ chats so they would not be ‘discovered by an adversary,’ all of which facilitated and encouraged destruction of work-related chats. Google does not dispute that this conduct went on for years, stopping only after this case was filed.”  “When Google was faced with increasing exposure from litigation by government enforcement agencies, it took a calculated risk to create a system that would deprive its litigation adversaries of evidence. The Court need not guess or make an inference about that goal; the Walker Memo expressly stated it. Over time, Google (including witnesses here) consistently underscored and reinforced the messages from the Walker Memo with mandatory corporate trainings about avoiding ‘discoverable’ communications. Consistent with that corporate training, Google employees, including witnesses here, deliberately turned to ‘off the record’ chats to discuss sensitive material they did not want preserved and turned over in litigation.”

Flags specific instances of Google employees failing to preserve relevant documents:

“Ms. [Chetna] Bindra, whom Plaintiffs now know was on litigation hold in December 2019, proposed the next month that a group discussing Google’s ad targeting policies, including trial witness Nitish Korula, ‘do a ping thread with history off and without Nitish’ because Mr. Korula was on litigation hold.” – source

“Bindra in Feb. 2020: ‘The thread has history on. Using the other one.’” – source

Witness Jason Washing “turning ‘history off’ while on litigation hold” – source

“relevant history-off chats from [Haskell] Garon in 2020, copied into email by another custodian but not found in Garon’s files” – source

“trial witness and then-head of ads business [Jerry] Dischler successfully proposing ‘a group chat that disappears after 24h’ for business discussion in 2020” – source

“[Aparna] Pappu’s efforts in 2020 to turn history off” – sources 1, 2, 3, 4

“Pappu in 2020 participating in a chat that abruptly ends when colleague states, ‘I could see this being done in a way that leads to law suits . . . Omfg . . . History is on, jesus . . . Sigh [end of chat]’” – source

“Pappu in Oct. 2019: ‘so weird I realized this one random topic is history on!’ [end of chat]” – source

“LaSala in Dec. 2020: ‘Jeff turned history on! . . . I should be careful now’)” – source

“LaSala proposing ‘history off’ chats for sensitive business discussions with trial witness Duke Dukellis months after new lit hold dates.” – source

Adam Lasnik explaining why he avoids “discoverable medium[s]” for “especially sensitive” topics, including “competitive landscape (monopoly, crushing competition, etc.)” and instead uses “off-the-record chats” to avoid messages “ending up in court” – source

then-CEO of YouTube Susan Wojcicki proposed that then-Chief Business Officer of YouTube Robert Kynel “send via Hangouts” because that is “off the record” or if not she “can change to off the record” – source

Plaintiffs’ Post-Trial Proposed Findings of Fact and Conclusions of Law at heading “The Court Should Sanction Google for Its Spoliation of Chats.”  “Google’s conduct has thwarted the Court’s truth-seeking function not only in this case but in several other cases” (citing Google Search [update caption]).  Flags “Google’s repeated and persistent efforts to ensure its employees’ chats were deleted despite its known discovery obligations.”   On that basis, argues that “The Court should … go beyond mere condemnation to ensure Google’s ‘contempt’ for its ‘discovery obligations’ receives the appropriate sanctions.”  “Because Google acted ‘with the intent to deprive’ Plaintiffs of the use of chats in this litigation, the Court may ‘presume that the lost information was unfavorable’ to Google.  Specifically, the Court may reasonably infer that intentionally deleted chats about ‘sensitive’ topics relevant to the claims in this case would have been unfavorable to Google on the core issues that were disputed at trial, including market definition, monopoly power, Google’s intent, the anticompetitive nature of Google’s conduct, and the harm Google’s conduct caused its competitors and customers.”

August 27, 2024 hearing.  Transcript not publicly available, but quoted in part in Plaintiffs’ Post-Trial Proposed Findings of Fact and Conclusions of Law at heading “The Court Should Sanction Google for Its Spoliation of Chats.”  Court called Google’s conduct “very serious” “clear abuse of the [attorney-client] privilege” and “absolutely inappropriate and improper.”  “Had Google set the default settings for chats to history on, ‘the government could see … in this particular case somebody deleted [a chat], then you could focus on why was that deleted.’”  “Because Google kept its default settings for chats to history off, ‘You’ve lost that ability in this case because everything is deleted unless it’s saved’.”   “[T] his record creates a very serious problem for Google in terms of how much credibility the Court will be able to apply. Intent is a serious issue in this case, and I think it’s going to be a problem given this history.”

United States of America v. Google LLC – docket.  1:20-cv-03010-APM. (D.D.C.)

Filed October 20, 2020.  First filing as to discovery violations: February 23, 2023.

Case allegation: Google unlawfully maintained monopolies in the markets for general search services, search advertising, and general search text advertising through anticompetitive and exclusionary practices. Complaint.

Case disposition: Opinion of August 5, 2024 finds Google has monopoly power in the general search text ads market, Google’s exclusive agreements foreclose a substantial share of the text ads market and allow Google to charge supra-competitive prices and degrade quality.

Memorandum ISO United States’ Motion for Sanctions Against Google and an Evidentiary Hearing to Determine the Appropriate Relief.

“By intentionally destroying employee chats and making repeated misleading disclosures to the United States, Google violated Rule 37(e) and is subject to sanctions for spoliation.”

“For years, Google empowered, and even encouraged, its employees to engage in ‘history off’ written communications—known by Google employees as ‘off the record’ chats—which were then automatically destroyed after 24 hours. Google even trained employees that ‘off the record’ chats, also known as Google Hangouts or instant messages, are ‘[b]etter than sending [an] email’ and ‘not retained by Google as emails are.’”  “Google routinely destroyed these written communications. In fact, Google continued automatically deleting these ‘off the record’ chats after it reasonably anticipated litigation, throughout the United States’ investigation, and even when the company became a defendant in this litigation—every 24 hours up until February 8, 2023.”  “Google repeatedly misrepresented its document preservation policies, which conveyed the false impression that the company was preserving all custodial chats.”

“Google’s refusal to suspend its auto-deletion policy earlier is especially notable in light of the sanctions motion filed in the Epic proceedings. Even after the plaintiffs in that case confronted Google with spoliation concerns, Google still withheld its 24-hour auto-deletion policy from the United States and continued to destroy written communications in this case.”

“Google knows that its employees use the ‘off-the-record’ functionality to avoid discovery.”  Quoting an internal Google analysis: “when… History is Off, … there’s a higher likelihood that sensitive information is being discussed” and “[p]eople don’t want chat to be discoverable.”

Quotes Google policies and remarks purporting to preserve and produce all relevant documents.  Quotes a Google Records Retention Policy which Google provided as part of an ESI Questionnaire from the Department of Justice: “With respect to legal holds, the policy states that “[a] legal hold suspends all deletion procedures in order to preserve appropriate records under special circumstances, such as litigation or governmental investigations.” (emphasis added by Plaintiffs in the filing)  “Neither [that] policy, nor Google’s ESI Questionnaire responses, (1) discusses the existence of ‘off the record’ written communications; (2) explains how ‘off the record’ or history-off chats are treated; or (3) refers to a default, 24-hour deletion of any ESI.”  Quotes Google’s claim that it was preserving all documents: “Google has put a legal hold in place. The legal hold suspends auto-deletion.”  Explains that Google only admitted “off the record” chat deletion after the United States requested further materials incidental to the Epic sanctions motion.

On the importance of the deleted documents: “These deleted chats may have contained especially probative information and revealed candid discussions between key Google executives on relevant topics. As a result, the prejudice to the United States is substantial.”  “[C]hats are often a rich source of evidence: employees tend to be more candid in informal modes of communication than they are over email or in presentations and memos.”  “Chats are an even more significant source of evidence under the circumstances here, because Google has instructed employees to avoid discussing sensitive issues over email, including issues related to competition.”

On intentionality: “Google and its employees intentionally exploited its ‘off the record’ chat policy.” “[T]he company’s employees knew that history-off chats were not being preserved and exploited that fact to shield sensitive information from discovery.”  “When Google warned employees against discussing sensitive matters over email, the company encouraged them to do so instead through off-the-record chats.”  “Google’s exploitation of off-the-record chats belies any notion that this destruction was an honest mistake or an oversight.”

Calls out specific employees who used “history off” chat and employee discussions evading document retention obligations:

CEO Sundar Pichai: “can we change the setting of this group to history off”

Meg Campbell: “It needs to be history off.”

Anna Kartasheva and Jim Kolotouros: “[W]e should chat live so you can get the history; best to not put in email.”

Purnima Kochikar: “the conversations in Rooms on Meet remain in perpetuity so please don’t discuss either topics in Rooms.”

Margaret Lam: “I’d prefer to have history off. … I talk about RSA related things all day and I don’t have history on for all my chats … Ok maybe I take you off this convo”

Margaret Lam: “can I ask you to turn off history :)”

Christopher Li: “Is there no way to turn history off for these spaces?”  “I don’t even see the option as an administrator.”  “I’ll deprecate this group so we can use the other.”

Prabhakar Raghavan: “used “a ‘history off’ chat” in discussions about ‘how Chrome has affected our query volume.””

Sameer Samat: “pls keep in mind this chat history is not off”

David Sun: “If anyone wants to hear horror stories of chat histories being used in depositions at Google … just ask me and I can speak generally. … It’s bad news.”

Larry Yang: “Reminder: do not speculate on legal matters over email or (saved) chat”

“Since it’s a sensitive topic, I prefer to discuss offline or over hangout.”

“Let’s not talk about markets and market share via email.”

“When you want to talk about stuff that has legal ramifications, such as privacy, the way to discuss it is in person, and not in email / writing of any form (unless you consult with the lawyer cats/pm first :)”

“We should chat live so you can get the history; best to not put in email.”

“maybe we should discuss this ‘off the record’, I think [there’s] a lot to unpack here.”

Schramm: “Should we have history off for this?” “I think our chats about google products are more likely to come up in court”

Cdimon: “Since history is turned on, be mindful of putting anything discoverable here.”

Bill Richardson: “We have history off so that we can speak (more) freely.”

William Furr: “It’s easy to get carried away in chat and communicate with less care than you might with email.”

(Citations provided where findable.  Many cited documents are under seal, so available only to the extent quoted in the memorandum.)

Memorandum in Support of Plaintiffs States’ Motion for Sanctions against Google and an Evidentiary Hearing to Determine Appropriate Relief.

“Google did not disclose its chat destruction policy until January 2023.”  “Google’s chat destruction policy was not reasonable.”  “Deleting its preservation obligations to employees was unreasonable.”  “Auto-deletion was unreasonable.”  “It was inherently unreasonable for Google to default most chats to ‘history off’ and then automatically delete those chats for custodians under a litigation hold. That is especially true because Google recognized its employees’ use of ‘history off’ chats ‘to discuss sensitive topics’ and avoid discovery.“  “The United States was presumptively prejudiced because Google acted with an intent to deprive.”  “[E]mployees discussed sensitive topics via chat because they knew other communication methods were subject to production. “

Quotes additional employees about hiding conversations from legal scrutiny: “I prefer not to be deposed for the contents of kappa chat… It needs to be history off”, “should we have history off for this?”, “Since history is turned on, be mindful of putting anything discoverable here…”

Google’s Memorandum in Opposition to Plaintiffs’ Motions for Sanctions.  “Plaintiffs’ unreasonable delay in raising any objections bars their motions.”  “Google took reasonable steps to preserve relevant documents.” “Plaintiffs were not prejudiced.”  “Google did not act with an ‘intent to deprive.’”  “No additional discovery is required or appropriate.”

United States’ Reply in Support of Its Motion for Sanctions Against Google.  “Motion for sanctions is timely.”  “Google did not disclose its chat destruction policy until January 2023.”  “Google’s instruction to its employees to turn ‘history on’ is not reasonable” because “delegating its preservation obligations to employees was unreasonable” and “auto-deletion was unreasonable.”  “The United States was prejudiced.”

Plaintiff States’ Reply in Support of Their Motion for Sanctions Against Google, LLC and an Evidentiary Hearing to Determine Appropriate Relief.

Order on Plaintiffs’ Motion for Sanctions.

“On the present record, the court cannot make a finding that Google acted ‘with the intent to deprive’ Plaintiffs of the ‘use’ of certain chats ‘in the litigation.’  Nor can it determine whether Google ‘failed to take reasonable steps to preserve’ such information.”

Ordered Google to produce for in camera review all litigation hold and reminder memoranda.  Ordered Google to produce declarations from 20 custodians to be selected by the United States as to their practices in preserving chats, and what communications they held with chat history turned off.

Plaintiff’s Proposed Conclusions of Law at heading “Google’s Systematic Destruction Of Unfavorable Evidence Warrants Sanctions Under Rule 37(e).”  “A party fails to take reasonable steps to preserve ESI when it (1) adopts a document destruction system that erases chats from production in litigations and investigations and then (2) continues to automatically delete the electronic communications of employees involved with the subject matter of a lawsuit and gives its employees ‘carte blanche to make his or her own call about what might be relevant in [a] complex antitrust case and whether a Chat communication should be preserved.’” (citing Google Play Store Antitrust Litigation)

Plaintiff’s Proposed Findings of Fact at heading “Google Adopted Policies For Destroying Or Hiding Documents To Avoid Producing Them To Regulators And Litigants.”

As to preservation: “Google employees interchangeably refer to ‘history off’ chats as ‘off the record’ chats. Google permanently deletes all ‘off the record’ communications after 24 hours if both users in a one-on-one chat have their retention history set to ‘off,’ or if history is set to ‘off’ in a group chat.”  “In September 2008, Google changed the default retention setting for many chats to ‘history off’.”  Google’s Kent Walker said this would “help avoid inadvertent retention of instant messages.”  “Google employees at all levels of responsibility—from the CEO to vice presidents to product managers—use ‘off the record’ chats for business purposes.” Lists specific purposes for which SVP Prabhakar Raghavan, SVP Jonathan Rosenberg, and VP Kolotouros used “history off” chats.  “Google employees intentionally took chats to ‘history off’ to avoid preserving them.”

As to defaults: “Google has the technical capability to override default retention rules and set legal holds for all employees’ chats.” “Seven days [after] the United States informed Google that it intended to move for spoliation sanctions … Google changed its chat default settings and began to default chats to ‘history on’ for individuals on legal hold.”

As to improper claims of privilege: “Google trains its employees to shield emails and other documents from review and production in investigations and litigation.”  “Google has long trained its employees to include attorneys on ‘any written communication regarding RevShare and MADA.’”  “Google employees follow their training and include attorneys on ‘any written communication regarding revshare and MADA,’ even when not requesting legal advice.”  “Google’s attempts to shield discovery include the company’s CEO. Mr. Pichai testified that he sometimes copied Chief Legal Officer Kent Walker on emails and asked for legal advice when he was not ‘really seeking legal advice, but … seeking confidentiality for the document’” and quoting his remarks: “There have been occasions where I’ve just marked [emails] privileged to indicate it’s confidential.”  “After multiple rounds of re-review of ‘silent attorney’ emails, Google abandoned privilege on 12% (26 of 210 documents) of the random sample the Court requested for review in chambers, when it was clear it would be held accountable.”

As to employee use of terminology: “Google has cautioned its employees since at least 2003 to be careful about what they put in writing because it might be discoverable, and employees heed that caution.”  (Referring to Antitrust Basics for Search Team.)

August 5, 2024 opinion discusses the allegations of Google discovery violations:

As to “Google’s long-time practice (since 2008) of deleting chat messages among Google employees after 24 hours”: “This failure to retain chats continued even after Google received the document hold notice at the start of the investigative phase of this case.”

As to Google’s “flagrant misuse of the attorney-client privilege”: Google “trained its employees to add its in-house lawyers on ‘any written communication regarding Rev Share [RSA] and MADA’” which, the Court says, led Google to initially withhold tens of thousands of records on the grounds of privilege, only to later deem them not privileged.

Says the Court need not make a finding of intent in Google’s failure to preserve these documents or its incorrectly marking them as privileged, because intent is not an element of the underlying antitrust claims.  “Still, the court is taken aback by the lengths to which Google goes to avoid creating a paper trail for regulators and litigants. It is no wonder then that this case has lacked the kind of nakedly anticompetitive communications seen in Microsoft and other Section 2 cases.”  After quoting other companies’ improper statements indicating antitrust violations, the Court continues: “Google clearly took to heart the lessons from these cases. It trained its employees, rather effectively, not to create ‘bad’ evidence.”

As to remedy: “On the request for sanctions, the court declines to impose them. Not because Google’s failure to preserve chat messages might not warrant them. But because the sanctions Plaintiffs request do not move the needle on the court’s assessment of Google’s liability.”  “The court’s decision not to sanction Google should not be understood as condoning Google’s failure to preserve chat evidence. Any company that puts the onus on its employees to identify and preserve relevant evidence does so at its own peril. Google avoided sanctions in this case. It may not be so lucky in the next one.”

Epic Games, Inc. v. Google LLC / In Re Google Play Store Antitrust Litigation – docket.  3:20-cv-05671-JD (N.D. Cal.).  /and/ In Re Google Play Store ANtitrust Litigation – docket. 3:21-md-02981-JD.

Filed August 13, 2020.  First proceedings as to discovery violations: October 13, 2022.

Case allegation: Google acquired a monopoly in Android in-app payments, and Google unlawfully maintains a monopoly in Android mobile app distribution and payments.  Complaint.

Case disposition: Jury ruled in Epic’s favor.  Remedy on appeal to Ninth Circuit.

Plaintiffs’ Motion for Sanctions.

On the scope of deleted documents: “Google has destroyed—irretrievably—an unknown but undoubtedly significant number of communications by its employees about relevant business conversations, including on topics at the core of this litigation. Google permanently deletes Google Chats1 every 24 hours—and did so even after this litigation commenced, after Plaintiffs repeatedly inquired about why those chats were missing from Google’s productions, and after Plaintiffs submitted a proffer on this exact issue at the Court’s direction.”

On autodeletion: “Disabling an autodeletion function is universally understood to be one of the most basic and simple functions a party must do to preserve [Electronically Stored Information]” (quoting and citing DR Distribs).  “It is difficult to imagine a litigant better situated to prevent automatic deletion on its own platforms than Google. When Google, whose stated mission is to ‘organize the world’s information and make it accessible,’ irretrievably destroys information despite multiple warnings, its conduct is intentional.”

Google’s Opposition to Motion for Sanctions.  “Google took reasonable steps to preserve relevant ESI. … Rule 37(e) ‘does not call for perfection’.”  “Plaintiffs do not show they suffered any prejudice. … Plaintiffs fail to explain why any unique evidence regarding their claims would be found in chats rather than in the massive corpus of contracts, emails, presentations, strategy documents, and transactional data produced by Google.”

Partial transcript of January 12, 2023 hearing including hearing exhibits.   Additional transcript section.

Judge Donato on Google’s failing to preserve chats: “I think there’s little doubt on the evidence that we’ve heard so far that Chat, Google’s Chat function could, in fact, have contained evidence relevant … to this case. … Google did not systematically preserve those chats but, instead, left the preservation of chats to the discretion of each individual who received a hold notice. … Google never monitored the chats to see if relevant evidence was possibly being lost. … I’m concerned about all this for a variety of reasons [including] at our very first case management conference in October of 2020, Docket Number 45, Google represented to me that it had taken all appropriate steps to preserve all evidence relevant to the issues reasonably evident in this action. I’m finding that representation to the Court to be hard to square with what appears to have been failure to preserve the chats. … [I]f Google didn’t intend to preserve the chats, they should have told me about that in October of 2020.”

On remedy: “I’m not going to let Google get away with this is. There is going to be a substantial trial-related penalty”

Plaintiffs’ Reply ISO Motion for Sanctions.

On deletions generally: “Google’s argument that its efforts were reasonable is irreconcilable with the systematic and avoidable destruction of relevant Chats as well as its continued failure to explain why it did not suspend automatic deletion, including after being expressly put on notice.”

On prejudice: “Google’s contention that Plaintiffs have not suffered prejudice is refuted by evidence showing that Chats are just as substantive as (and often more candid than) email.”

On intent: “Google’s argument that it lacked the requisite intent ignores the facts that Google still, to this day, continues the wholesale destruction of Chats, that Google withheld information about the company’s destruction of Chats for months, and that Google’s custodians intentionally divert sensitive conversations to Chat to avoid discovery.”  “Google employees intentionally divert sensitive conversations to ‘history off’ Chats, and chide others for honesty in ‘history on’ Chats.”  “If Google truly believed that the wholesale destruction of all communications on one of the two communications platforms its employees routinely use was reasonable, it could have raised this position with Plaintiffs.  It did not.”  “Google’s conduct has the purpose of providing its employees a place to communicate free from discovery in litigation.”

Partial transcript of January 31, 2023 hearing.  Judge Donato: “It’s plain as day to any objectively reasonable lawyer, any objectively reasonable lawyer, that Chat is going to contain possibly relevant evidence.”

Plaintiffs’ Supplemental Brief on Google’s Chat Production.  “Google employees, including those in leadership roles, routinely opted to move from history-on rooms to history-off Chats to hold sensitive conversations, even though they knew they were subject to legal holds … even when discussing topics they knew were covered by the litigation holds in order to avoid leaving a record that could be produced in litigation..”  Provides specific examples of substantive discussions in chat.

As to the reason why Google employees use chat, quoting from a preserved message: “Historically (ha) [Google employees] have history off so that [they] can speak (more) freely.” “[H]istory is a liability.” “Dont editorialize/comment in this group chat because it is long-lived.”

When employees realized history was on, they joked about turning it off: “heeeey . . . also just realized our history is [on] . . . can we turn it off? haha.”

As to discovery violations by Google CEO Sundar Pichai: “In one Chat, Mr. Pichai began discussing a substantive topic, and then immediately wrote: “also can we change the setting of this group to history off. Then, nine seconds later, Mr. Pichai apparently attempted (unsuccessfully) to delete this incriminating message. When asked under oath about the attempted deletion of the message, Mr. Pichai had no explanation, testifying ‘I definitely don’t know’ and ‘I don’t recall.'” (citing Pichai deposition transcript)

Quotes from specific employees evading document retention obligations:

Bill Richardson: “Historically (ha) we have history off so that we can speak (more) freely.”

Margaret Lam and Ethan Young: “I talk about RSA related things all day and I don’t have history on for all my chats :)”   “we cannot delete it. I am also on multiple legal hold” “Ok maybe I take you off this convo”

Margaret Lam and Tim McDowell: “can I ask you to turn off history :)” “sure, I understand just feeling forgetful”

Margaret Lam: “do you mind turning history off”

Margaret Lam: “would it be too much to ask you to turn history off?” “lots of sensitivity with legal these days :)”

Margaret Lam and Shadia Walsh: “also just realized our history is [on]. can we turn it off? haha” “yes let’s turn it off”

Ambarish Kenghe: “Folks, *Please do consider if we nee to start a HISTORY OFF chat for this?* Threaded chats you can’t turn off history”

Talia Fernandes and Romin Malkan: “Since this is a sensitive discussion, I’m going to move it to a smaller room” “Group chat.. with the history off ;)”

Lyra Schramm: “should we have history off for this?”

Meg Campbell: “It needs to be history off”

Santiago Scully: “if super sensitive you need to use a GVC because  they could look at your recent ping history and that could go into court”

Divya Chandra to Otto Jan: “I am on legal hold.” “Prefer to keep chat history off.” “i’ll turn off” [chat ends]

Edvill@, Sherle@, and Tris Warkentin: “quick aside – do we want history on?” “NO” “History is on. I suggest everyone leave the room and create a new one with history off. I am happy to punt everyone out”

Cdimon@: “please do not share sensitive information here where possible. Rather, you can flag documents, email threads, etc. for
attention. Until we fix the room architecture, content here is searchable/discoverable within the corp.”

Marcel Folaron: “We can’t turn history on due to potential sensitive information being shared”

Nentl@ and Thao Nguyen: “I’d imagine history is intentionally off” “Yes, history is intentionally turned off for all our war rooms.”

Brandon Barbello and Arpit Midha: “history is a liability” “the more we chat the more threads we need and the more history on gets dangerous”

Stephan Somogyi: ” if we create a new room from scratch we can disable history. We should find a way to do that rather than continuing in perma-history mode”

Tian Lim: “not sure why history is on for our chat, but can you turn it off”

Tian Lim: “hey history is on in this chat, needs to be off”

Court’s Findings of Fact and Conclusions of Law re Chat Preservation.

“Google trains employees to ‘communicate with care’.”  (Training materials.)  “[I]nternal communications actively expressed concerns about the possibility of disclosure in litigation and the risks of preserving Chats” (quoting seven specific employee discussions on this subject, e.g. “should we have history off for this?”). Employees specifically sought to evade retention obligations: “please do not share sensitive information here where possible . . . Until we fix the room architecture, content here is searchable/discoverable.”

On efficacy of Google’s approach to production and alternatives:  “Google has the technical ability to set Chat history to ‘on’ as the default for all employees who are subject to a legal hold, but it chooses not to.”  “Google did not check to see if custodians were actually preserving relevant Chats as directed by the hold notice, and did nothing in the way of auditing or monitoring Chat preservation.”  “Overall, the record demonstrates that Google employees who received a litigation hold in this case were unable or unwilling to follow the Chat preservation instructions, and sometimes disregarded the instructions altogether.”  Quotes a two-page chat between Google employees, which one recognizes as requiring preservation, to which the other says he will “take you off” the discussion rather than proceed with preservation.  In another quoted chat, one employee said he was “on legal hold” but nonetheless “prefer[red] to keep chat history off”.

On scope and intent: Says Google “fell strikingly short” as to preservation, calls Google’s tactic “troubling” and a “worrisome” “substantial problem”, and says Google “did not reveal [its practices] with candor or directness to the Court or … plaintiffs.”  Criticizes Google’s efforts to “downplay the problem” including its “dismissive attitude ill tuned to the gravity of its conduct.”  Criticizes Google’s false claim that it was unable to change default chat history settings for individual employees, which the court says was “not truthful”.  Concludes that “Google did not take reasonable steps to preserve electronically stored information that should have been preserved.” As to “intentionality,” concludes “that Google intended to subvert the discovery process, and that Chat evidence was “lost with the intent to prevent its use in litigation” and “with the intent to deprive another party of the information’s use in the litigation.”  Rejects Google’s arguments about impact of the failure to preserve.

On remedy: “The determination of an appropriate non-monetary sanction requires further proceedings. The Court fully appreciates plaintiffs’ dilemma of trying to prove the contents of what Google has deleted. Even so, the principle of proportionality demands that the remedy fit the wrong, and the Court would like to see the state of play of the evidence at the end of fact discovery. At that time, plaintiffs will be better positioned to tell the Court what might have been lost in the Chat communications.”

On monetary sanctions: “[I]t is entirely appropriate for Google to cover plaintiffs’ reasonable attorneys’ fees and costs in bringing the Rule 37 motion, including the joint statement that preceded the motion and the evidentiary hearing and related events.”

Plaintiffs’ Proposed Remedy for Destruction of Evidence.

On retention: “The record contains example after example of Google employees beginning to discuss topics highly relevant to this litigation and then quickly agreeing to turn history off to trigger automatic deletion and shield further discussion from discovery. … These interrupted Chats are the tip of the iceberg and are powerful evidence of key information—which by any reasonable inference is information that Google thought would be harmful to its legal position if disclosed—being deliberately and permanently destroyed, and thus hidden from Plaintiffs and the Court.”  Says the destroyed information was “the most candid and unsanitized discussions regarding Google’s anticompetitive conduct.”  Quotes additional specific examples of employees turning off chat to avoid document preservation, including Google CEO Sundar Pichai.

On privilege Calls out “fake privilege” in which Google “encouraged” employees “to copy… counsel to apply attorney-client privilege” although not genuinely seeking legal advice.

On remedy: Seeks a permissive adverse inference, directing the jury that it “may” infer that Google destroyed evidence which would have been harmful to Google and helpful to Plaintiffs.

Google’s Opposition to Plaintiffs’ Proposed Remedy.  Criticizes Plaintiffs’ proposal as “severe.”  “Plaintiffs’ submission does not show that Google’s post-August 13, 2020 chat preservation practices deprived them of evidence that would have strengthened their case.”  “Plaintiffs offer nothing more than rank speculation that any missing chats would have been relevant—let alone helpful—to their case.”  “The vast majority of the conduct discussed in Plaintiffs’ motion took place before this lawsuit was filed—in many cases years before this lawsuit was filed—and therefore any chats on these topics would have been permissibly deleted pursuant to Google’s document retention policy long before Google’s preservation obligations arose.”  “Plaintiffs say that [certain] chats would have revealed Google’s subjective motivation for the challenged conduct, but the inquiry in this antitrust case focuses on effect, not intent.”

Plaintiffs’ Reply ISO Proposed Remedy.  “The time has come for Google to bear the consequences of its longstanding, deliberate policy of instructing its employees to conduct their most sensitive business communications in ‘history off’ Chats and then destroying those Chats despite pending litigation to which they were relevant, including this case and related investigations and regulatory actions.”  “Plaintiffs’ requested remedy is appropriately tailored to attempt to ameliorate the prejudice and harm resulting from Google’s calculated choice to evade discovery obligations and destroy evidence.”  “Plaintiffs have shown—as far as is possible without the benefit of the documents Google destroyed—that the thousands upon thousands of deleted Chats contained probative evidence that would have supported Plaintiffs’ case.”  “Google’s plea for ‘lesser measures’ fails because Google has not identified any ‘lesser measures’ that would be sufficient to redress Plaintiffs’ loss.”

Remedy in pretrial order.  Orders a permissive adverse inference jury instruction, consistent with Plaintiffs’ proposal.

Evidentiary hearing as to discovery violations summarized in Epic’s Opposition to Google’s Renewed Motion for Judgment as a Matter of Law under Rule 50(B) or for a New Trial under Rule 59.  “Trial testimony from Google witnesses … confirmed the destruction of hundreds of thousands of Chats.”  Judge called Kent Walker’s testimony “evasive” and “materially inconsistent with testimony given by Google’s witnesses”, saying his testimony “did not do anything to assuage [the Court’s concerns.”  Judge remarked that “a mandatory adverse inference instruction would be amply warranted.”  Judge continued: “this presents the most serious and disturbing evidence I have ever seen in my decade on the bench with respect to a party intentionally suppressing potentially relevant evidence in litigation” and remarked on “rampant and systemic culture of evidence suppression at Google.”  Judge said he intended to conduct his own independent investigation into “who is responsible within Google for tolerating this culture of suppression.”

Order re Google’s Renewed Motion for Judgment as Matter of Law or for New Trial in EPIC Case.

As to abuse of privilege designations: “[M]ore evidence emerged at trial of a frankly astonishing abuse of the attorney-client privilege designation to suppress discovery.  CEO Pichai testified that there were occasions when he ‘marked e-mails privileged, not because [he was] seeking legal advice but just to indicate that they were confidential,’ as he put it. He knew this was a misuse of the privilege.  Emily Garber, a Google in-house attorney, testified that there was a practice at Google of ‘loop[ing] in’ a lawyer based on a ‘misapprehension about the rules of privilege,’ and that Google employees ‘believed that including [an in-house lawyer] would make it more likely that the email would be considered privileged.’  Garber called this ‘fake privilege,’ a practice that she appears to have found amusing rather than something a lawyer should have put an immediate and full stop to.  On this record, there was no error in the Court’s evidentiary ruling that Epic could ‘present fake privilege’ and make arguments to the jury about it.”

As to adverse inference: “The Court determined after an evidentiary hearing held before trial that Google had willfully failed to preserve relevant Google Chat communications, and allowed employees at all levels to hide material evidence. The evidence presented at trial added more fuel to this fire. As discussed, Google in-house attorney Garber testified about the company practice of asserting a fake privilege to shield documents and communications from discovery. Other witnesses also amplified the seriousness and pervasiveness of Google’s preservation abuse.  For example, Google employee Margaret Lam, who worked on RSA issues, said in a Chat message that she didn’t have a specific document because ‘competition legal might not want us to have a doc like that at all :).’ She was a party to other Chats where, in a discussion about MADA, she asked to turn history off because of ‘legal sensitivity’; she requested to turn history off in a different conversation about RSAs, so there would be no ‘trail of us talking about waivers, etc.’”  “Overall, there was an abundance of pretrial and trial evidence demonstrating ‘an ingrained systemic culture of suppression of relevant evidence within Google.’”

As to the Court’s evidentiary hearing to evaluate a mandatory adverse inference about Google’s suppression of evidence: “The results of this hearing were disappointing. Google’s chief legal officer, Kent Walker, was the main witness. Despite the seriousness of these issues, and the likelihood that they could affect other litigation matters where Google is a party, Walker showed little awareness of the problems and had not investigated them in any way. Much of his testimony was in direct opposition to the facts established at the prior Google Chat hearing. Overall, Walker did nothing to assuage the Court’s concerns.” “Even so, the Court took the conservative approach of permitting the jury to make an adverse inference rather than requiring it to.” “Google’s complaints about the inference instruction are wholly misdirected. It has not provided anything close to a good reason to conclude otherwise.”

From the timeline, one might think Google’s document preservation practices were perfect until the recent matters.  Note memo written in 2008 versus litigation in 2023-2024 questioning document retention.  If there were no discovery grievances during that fifteen-year period, maybe this is the first time Google failed to conduct itself properly during discovery – or at least the first time anyone figured out the problem and called Google out on it.  If so, maybe this is genuinely some kind of mistake, and maybe the sanction on Google should be correspondingly reduced.

Not so.  I have been following Google litigation for longer than most.  When I read the recent briefs and decisions about Google’s failure to preserve documents, I immediately thought of a different episode, a decade and a half ago, when Google failed to preserve documents relating to YouTube despite knowing about likely litigation.

Google’s failure to preserve documents relating to copyright infringement at YouTube

When Google considered acquiring YouTube, copyright concerns loomed large.  Analyzing a sample of videos from YouTube, Credit Suisse bankers found that more than 60% of YouTube video views were “premium” (their euphemism for copyright), and only 10% of those were licensed.  In this period, YouTube faced competition from, among others, Google Video—which took genuine steps to protect copyright.  Seeing YouTube traffic soar while they struggled, Google Video staff were unsparing in their criticism of YouTube’s approach to copyright, calling YouTube, “a rogue enabler of content theft” “completely sustained by pirated content” “trafficking mostly illegal content”.  (See also Google’s slides about copyright risks and rights-holder criticism.)  Concerned about a “precedent-setting lawsuit” about copyright, Google held back a 12.5% escrow from the YouTube acquisition price to cover possible copyright liability.  With Google’s own staff explicitly criticizing YouTube’s approach to copyright, and Google’s term sheet discussing copyright risks, copyright litigation was not just foreseeable; it was actually foreseen, then measured and priced.

Under longstanding law, when litigation is reasonably foreseeable, a party is obliged to preserve documents for use as evidence.  (See e.g. Silvestri v. General Motors, 271 F.3d 583, 590.)  From the start, copyright infringement at YouTube was far beyond that modest standard.  So from the first moment Google began to consider acquiring YouTube, Google should have preserved all relevant documents.  Certainly when the acquisition was completed, with copyright concerns still looming large and threats from rights-holders ongoing, Google was obliged to preserve.

Rather than preserve documents relating to copyright infringement at YouTube, Google did much the opposite.  The most brazen missing emails are those sent and received by then-CEO Eric Schmidt.  In a May 6, 2009 deposition, Schmidt indicated having about 30 computers (page 7 line 10) but configuring them “to not retain my e-mails unless asked specifically” (17:9-10).  Asked whether he deleted them manually versus through some sort of automation, Schmidt said “the answer would vary” (18:17-18).  He said he would “delete or otherwise cause the emails that I had read to go way as quickly as possible” (18:24 to 19:2).  Asked whether he began to preserve documents after a copyright lawsuit was filed alleging widespread infringement at YouTube, Schmidt said “I did change my practice after this lawsuit was filed and I was notified” but refused to reveal details which he indicated were attorney-client privileged.  Despite the possible change to Schmidt’s retention practice after the Viacom case was filed, searching his email for responsive documents yielded only 19.  (Hohengarten declaration ¶266)  Google’s acquisition of YouTube was its largest transaction to date.  It is inconceivable that the CEO of Google would have just 19 emails pertaining to its largest acquisition.  By his own admission, Schmidt “deleted or otherwise cause[d]” to be deleted the huge number of otherwise-responsive emails.  Thousands?  Tens of thousands?  Meanwhile, if he changed his document retention practice after the lawsuit was filed, why aren’t there more documents from that period?  He wouldn’t say, and it seems the world will never know.

In principle, excellent memory could stand in for the deleted emails.  The Google executive triumvirate—Schmidt, Page, and Brin—had no shortage of intellectual firepower, and arguably they’d be expected to have correspondingly excellent memories.  In fact, Business Insider specifically credits co-founder Larry Page with a “photographic memory.”  Yet in his deposition about the YouTube acquisition, Page said he could not remember YouTube’s copyright procedures, whether Google wanted an indemnification from YouTube for copyright liability, whether Google executives discussed infringing content at YouTube, whether he reviewed due diligence about the acquisition of YouTube, whether he attended the board meeting when the Google board approved acquiring YouTube, or even whether he was in favor of the purchase or against it.  To these questions among many others, Page remarked “I don’t recall” and the like, over and over — by my count, 132 times.  See the questions and verbatim quotes of Page’s answers.

(Incidentally, even Page’s deposition transcript almost didn’t see the light of day.  Initially, this deposition was filed under seal in Viacom v. Google litigation as Hohengarten declaration part 11 (docket #222) attachment #20, redacted in full at Google’s request.  See also docket #247, ordering that redaction.  But in rechecking the docket incidental to this article, I found later docket #324, which provides the transcript.  Last month I uploaded these files to Courtlistener for public archival and review.  Page’s deposition is Attachments 5, 6, and 7.  Until I uploaded Page’s deposition transcript to Courtlistener, these files lingered in PACER – unindexable by web search, available only for those who knew exactly where to look, knew how to log in, and were willing to pay per-page access fees.)

The memory of YouTube co-founder Chad Hurley was equally poor, but newly revealed in Attachments 2-4 in the same docket #324.  Hurley had no difficulty recalling most aspects of product strategy, negotiation strategy, and distribution strategy.  However he was unable to recall multiple subjects that were sensitive in light of the litigation: the basis of Google’s valuation of YouTube (part 1 pages 29-32), entire movies uploaded to YouTube (part 2 pages 12-16), copyright enforcement policies (part 2 pages 19-20 and 26-30), and why YouTube removed ads from Watch Pages (part 2 pages 23-24)—Hurley said he couldn’t recall.

Separately, Viacom calls out Google’s failure to produce relevant documents within its possession.  For example, on March 22, 2006, YouTube founder Jawed Karim presented to the YouTube board of directors:

As of today episodes and clips of the following well-known shows can still be found: Family Guy, South Park, MTV Cribs, Daily Show, Reno 911, Dave Chapelle. This content is an easy target for critics who claim that copyrighted content is entirely responsible for YouTube’s popularity. Although YouTube is not legally required to monitor content (as we have explained in the press) and complies with DMCA takedown requests, we would benefit from preemptively removing content that is blatantly illegal and likely to attract criticism.

Having acquired YouTube, Google should have received the materials previously presented to YouTube’s board.  Yet Google failed to produce this document to Viacom in litigation.  Viacom only received it when Karim, to his credit, produced it after he left YouTube.

Viacom’s Motion for Summary Judgment criticizes Schmidt’s failure to preserve relevant documents, as well as what it calls witnesses’ “serial amnesia” and Google’s other failures to produce.  But Viacom never filed a motion seeking sanctions for spoliation.  The court ultimately granted Google’s motion for summary judgment without ruling on Google’s alleged failure to preserve, witnesses too conveniently forgetful, or any other discovery violation.

Rereading Google’s deficient discovery in the Viacom’s matter, in conjunction with 2023-2024 proceedings about Google discovery violations, to me the picture became increasingly clear.  Google’s decision to evade discovery obligations isn’t a new problem, and it isn’t really a change.  Rather, this problem has been lingering for years, and has surely harmed scores of other litigants—whose ability to prove their cases against Google was stymied by Google falling short of both the productions and the candor required by court rules.  For broader thoughts and more on the other discovery disputes, see Revisiting litigation alleging Google discovery violations.

Viacom International, Inc. v. YouTube, Inc. – docket.  1:07-CV-02103-LLS (S.D.N.Y.).

Filed March 13, 2007.  First filing as to discovery violations: March 18, 2010.

Case allegation: “YouTube’s website purports to be a forum for users to share their own original ‘user generated’ video content. In reality, however, a vast amount of that content consists of infringing copies of Plaintiffs’ copyrighted works.”  Complaint.

Case disposition: Summary judgment granted for defendant based on the safe-harbor provisions of the Digital Millenium Copyright Act.  Viacom appealed.  The parties announced a settlement in March 2014 and announced that no money changed hands.

Viacom’s Motion for Summary Judgment at heading “Defendants Cannot Walk Away from Their Contemporaneous Internal Documents.”

As to YouTube’s knowledge of copyright infringement: “The internal emails and memoranda of YouTube’s founders and Google’s senior executives discussed above make a compelling and indisputable record of Defendants’ intent to use infringing videos clips to build the YouTube business.”  Viacom’s Motion, pages 5 to through 21, offer a dozen quotes supporting this contention, such as “we’re hosting copyrighted content” and “we need views, [but] I’m a little concerned with the recent Supreme Court ruling on copyright content.”  “We’re going to have a tough time defending the fact that we’re not liable for the copyrighted material on the site because we didn’t put it up when one of the co-founders is blatantly stealing content from other sites and trying to get everyone to see it.”

As to YouTube founder documents: “Defendants fail[ed] to preserve and produce many key documents.”  “Almost none of … the internal emails and memoranda of YouTube’s founders … were produced by Google or YouTube, which claims they were all lost.”  “Chad Hurley, a founder and YouTube’s Chief Executive from its inception to today, revealed for the first time [at] his deposition that he ‘lost all’ of his YouTube emails for the key time period of this case.”

As to documents from Google CEO Eric Schmidt: He “claims to use and email from ‘probably 30’ different computers … [y]et [his] search for responsive materials [pertaining to YouTube’s policies and practices and Google’s acquisition] ‘yielded 19 documents.’  Schmidt explained: ‘[i]t has been my practice for 30 years to not retain my emails unless asked specifically. … ‘It was my practice to delete or otherwise cause the emails that I had read to go away as quickly as possible’.”

On witness memories: Viacom remarks on “the ostensible memory failures of their key executives when deposed.”  YouTube founder Chad Hurley “developed serial amnesia” in his deposition.  Google go-founder Larry Page “essentially disclaimed memory on any topic relevant to this litigation, even including, for example, whether he was in favor of Google’s acquisition of YouTube, even though it was Google’s largest corporate transaction to date and viewed as transformative to its business.”   (See excerpted deposition transcript.)  “This Court can decide whether these key executives and witnesses behaved with the level of candor and respect for the legal process that this Court has a right to expect from senior executives of important public companies.”

Viacom never filed a motion for sanctions for spoliation.

***

Deposition of Google then-CEO Eric Schmidt including his explanation why he had just 19 emails pertaining to YouTube (“[i]t has been my practice to not keep my e-mails”) as well as claiming not to remember numerous facts about YouTube and Google’s strategy in video.

Deposition of Google co-founder Larry Page with analysis of his recollection.  By my count, Page said he did remember when asked about 132 aspects of Google and YouTube practices.

Deposition of YouTube co-founder Chad Hurley (parts 1, 2, 3).  Hurley had no difficulty recalling most aspects of product strategy, negotiation strategy, distribution strategy, and other topics.  However he was unable to recall multiple subjects that were sensitive in light of the litigation: the basis of Google’s valuation of YouTube (part 1 pages 29-32), instances of entire movies uploaded to YouTube (part 2 pages 12-16), copyright enforcement policies (part 2 pages 19-20 and 26-30), and why YouTube removed ads from Watch Pages (part 2 pages 23-24).

Google’s Opposition to Plaintiffs’ Motions for Partial Summary Judgment.  Makes no mention of Viacom’s allegations of documents inexplicably lost, of emails deleted, or witness’ memories.

Order of June 23, 2010 granted Google’s motion for summary judgment without ruling on any of the discovery issues raised in Viacom’s motion.

Viacom remarked in associated briefing: “This Court can decide whether these key executives and witnesses behaved with the level of candor and respect for the legal process that this Court has a right to expect from senior executives of important public companies.”

Schmidt’s testimony (as excerpted by Viacom).

As to document retention: “[Some] people over time either delete or lose some of that e-mail. It has been my practice for 30 years to not retain my e-mails unless asked specifically.”  “[I]t has been my practice to not keep my e-mails.”  “Q: And is this on some sort of automatic system where they are deleted in the ordinary course over some ordinary period of time?  A: Depending on the e-mail system and the company and so forth, the answer would vary.”  As to document retention while at Google: “It was my practice to delete or otherwise cause the e-mails that I had read to go away as quickly as possible.  Q: Within days?  A: Yes.”

Separately, Schmidt claimed he didn’t remember multiple aspects of Google’s strategy in video.  A representative example:

“Q: [Y]ou are aware, I assume, that the acquisition agreement contains an indemnification provision relating to copyright lawsuits?  … A: Yes. Q: And was that discussed by the board …?  A: Yes.  Q: And do you remember that discussion, sir?  A: No.”

Other subjects Schmidt didn’t remember.

• whether Google executives ever complained that YouTube was competing unfairly in its approach to copyrighted material (“I don’t recall”)
• whether Google documents criticized YouTube about copyright (“I may have … – I don’t recall specifics.”)
• whether he read preparation documents before a Google Product Strategy for video (“I do not recall the e-mail”)
• whether he participated in discussions about Google Video policies about copyright (“I have no specific recollection in that area”)
• whether Google could afford the license fee for Audible Magic technology (“I have no recollection in this area”)
• whether any media companies received access to fingerprint without a licensing deal (“I don’t recall”)
• certain YouTube functionality (“I don’t know what ‘private videos’ means”).

Viacom remarked in associated briefing: “This Court can decide whether these key executives and witnesses behaved with the level of candor and respect for the legal process that this Court has a right to expect from senior executives of important public companies.”

Page’s full deposition is available in parts 1, 2, 3.

In the list below, I summarize the substantive questions asked of Page, and quote his verbatim response to each.  By my count, there were 132 distinct instances in which Page could not recall the answer to a question.  (In this  count and list, I excluded questions about whether Page received documents, excluded questions about why the reasons why he doesn’t remember, and excluded or grouped most repeat questions.)  From my line-by-line review of Page’s deposition:

• whether YouTube used human review prior to Google’s acquisition (“Don’t recall”)
• whether YouTube filtered videos using search terms (“I don’t recall”)
• whether YouTube used fingerprint technologies (“I don’t recall”)
• whether he knew any other aspect of YouTube’s copyright practices (“I don’t recall”)
• whether he ever discussed YouTube’s copyright practices with anyone (“I don’t recall”)
• whether he discussed whether YouTube should indemnify Google for copyright liability (“I don’t recall”)
• whether YouTube did indemnify Google for copyright liability (“I don’t recall”)
• whether he ever discussed with anyone the percentage of views on YouTube that are for premium content (“I don’t recall”)
• whether he participated in due diligence of YouTube (“I don’t recall”)
• whether he spoke with anyone at YouTube about their copyright practices prior to acquisition by Google (“I don’t recall that”)
• whether he ever talked to YouTube co-founder Chad Hurley about YouTube’s business practices (“This is a very specific question, so I can’t recall”)
• whether he ever spoke with YouTube co-founder Steve Chen (“Yeah, same, same answer”)
• whether he read any due diligence about YouTube (“I don’t recall any specific due diligence”)
• whether he attended the board meeting when Google’s board approved acquiring YouTube (“I don’t recall that meeting or whether I was present or not”)
• whether he reviewed the materials presented to the board on that occasion (“I don’t recall”)
• whether he reviewed a board book for that occasion (“I don’t recall”)
• which bank advised Google in connection with acquiring YouTube (“I don’t recall”)
• whether he thought Google was overpaying for YouTube (“I don’t recall my, you know, exact train of thought around the price”)
• what others said about the price (“I don’t recall what was said around the price”)
• if anyone said the price was too high (“I actually don’t recall the discussion around price”)
• compliance practices at Google Video prior to the YouTube acquisition (“Yeah, I don’t recall”)
• whether Google Video was actively screening for copyrighted materials (“I don’t recall”)
• whether Google Video was using human review to screen for copyrighted materials (“I don’t recall”)
• whether he knew Google Video was removing certain copyrighted videos (“I don’t recall”)
• whether Google senior management decided not to deploy screening at YouTube (“I don’t recall” x2)
• whether Google senior management determined to cease practices at YouTube that were being used at Google Video to prevent copyright violations (“Yeah, I don’t recall” x3)
• whether he attended a Google Product Strategy about Google Video (“I don’t recall”)
• whether Google CEO Eric Schmidt ever raised questions about copyrighted content with Google senior leaders (“I don’t recall”)
• whether Google’s senior leaders ever discussed pirated content at YouTube (“I don’t recall”)
• whether Google’s senior leaders ever discussed illegal content at YouTube (“I don’t recall”)
• whether Google’s senior leaders ever discussed the proportion of traffic at YouTube that is pirated (“I don’t recall”)
• whether he spoke with Google CEO Eric Schmidt about what he had learned at a Google Product Strategy meeting about Google Video (“I don’t recall”)
• whether Eric Schmidt told him that the Google Video team had stated in a deck that YouTube’s business is “completely sustained by pirated content” (“I don’t recall”)
• what Eric Schmidt said he was told at a Google Product Strategy meeting about Google Video (“I don’t recall”)
• whether he ever considered copyright piracy at YouTube (“I don’t recall”)
• whether Google has sought to negotiate licensees with movie studios to put their content on YouTube and Google Video (“Yeah, I don’t recall” and “You’re asking me a very, very specific question which I then can’t recall”)
• whether he was apprised of negotiations between Viacom and Google (“I don’t recall any such detail or anything”)
• whether he ever heard of the phrase “Big 6 Media Companies” (“I don’t recall hearing such a phrase”)
• whether Google’s senior leaders held weekly meetings to discuss the status of large transactions (“I don’t recall”)
• whether there was a policy that Google’s senior leaders not be surprised regarding the status of negotiations with major content owners (“Yeah, I don’t recall of any such term”)
• whether he was advised of deal terms being negotiated between Viacom and Google (“No, I don’t recall that”)
• whether he recalls a possible half billion dollar revenue guarantee for Viacom, set out in a proposal sent to him by email (“No I don’t recall”)
• whether Google vided Viacom’s content as the most valuable of any rights-holder (“I don’t recall any such conclusion”)
• whether he was frequently kept apprised of the status of deal discussions (“I don’t recollect”)
• whether Google offered Viacom a partnership which Google valued at $592 million (“I don’t recall”)
• whether Google ever offered any other content provider even half as much (“I don’t recall” x2)
• whether additional documents remind him the he and Google co-founder Sergey Brin were continually advised of negotiations with Viacom (“I don’t recall”)
• whether Google concluded that the value of Viacom content to it was $150 million even without advertising support (“I don’t recall”)
• whether he believed that the value of Viacom content to it was $150 million even without advertising support (“I don’t recall”)
• what his position was about who would sell ads to appear in Viacom content (“I don’t recall my position”)
• whether Google pretended to be negotiating with Viacom to buy time while completing deals with other content owners (“I don’t recall, and I add further that we have very strong ethics around not doing such things” x3)
• whether he, Schmidt, and Brin ever pretended to be negotiating with Viacom to buy time while completing deals with other content owners (“Again, I don’t recall”)
• whether he ever read an email from Joan Braddi about a strategy for negotiating with Viacom (“I don’t recall”)
• whether he responded to a question about strategy for negotiating with Viacom (“I don’t recall”)
• whether he discussed a request to “keep them warm” (“I do not recall”)
• whether he discussed a strategy of buying time to complete other deals (“I don’t recall that”)
• whether he was onboard with a strategy, when an email said “Larry and Sergey are on board with this as well” (“I don’t recall the details here”)
• whether it was Google’s strategy to keep Viacom engaged until signing one of CBS or Turner (“I don’t recall that, no”)
• whether Google’s negotiating tactics with Viacom were in good faith (“I don’t recall any specifics about Viacom”)
• whether emails refresh his recollection about being kept apprised of negotiations with Viacom (“Yeah, again, I don’t recall”)
• whether Google was negotiating with other film studio and TV producers at the same time it was negotiating with Viacom (“I don’t recall any specifics there”)
• whether Google had ongoing negotiations to license content from Turner Broadcasting (“I don’t recall”)
• whether Google had ongoing negotiations to license content from Walt Disney Company (“I don’t recall”)
• whether the package Google offered to rights-holders included fingerprinting and filtering for copyright materials on YouTube (“I don’t recall”)
• whether a document refreshes his recollection about YouTube’s offering of fingerprinting and metadata searches (“So I know very little about this document, whether it was signed or not, or any of those things, so it’s hard to answer that question”)
• whether his approval was required for Turner Broadcasting to receive fingerprinting and other filtering techniques in 2006 (“I have no idea”)
• whether he was apprised of negotiations between Google and Walt Disney (“I don’t recall”)
• whether he knew that in 2006, Google was offering to pay a fingerprinting vendor to check for Walt Disney’s content on YouTube (“I don’t recall”)
• whether his approval would be required for Google to pay a fingerprinting vendor to check for Walt Disney’s content on YouTube (“I don’t recall”)
• whether he saw a termsheet for a proposed transaction between MTV and Google (“No, I don’t recall that”)
• whether he was advised in December 2006 that as part of a license agreement, Google was offering to provide audio fingerprinting to Viacom for content on YouTube (“I don’t recall”)
• whether in 2006 it was the express policy of Google’s senior management not to offer fingerprinting or filtering to content owners unless they entered into a revenue-sharing agreement with Google (“I don’t recall”)
• whether he recalls discussing with senior leaders that Google would not offer fingerprinting to any other content owner without a license (“I don’t recall that”)
• whether Google vice president David Eun was accurately portraying Google policies as authorized by senior management when he said fingerprinting tools would only be provided as part of a revenue deal (“I have no recollection of that”)
• whether he was advised in Fbruary 2007 that that was Google’s policy (“Yeah, I don’t – I don’t recall that”)
• whether the senior leadership of Google considered cooperating with Viacom or NBC to use fingerprinting to keep their content off of YouTube (“I don’t recall” x2)
• whether he would expect senior leaders of Google to discuss approaches to negotiations with two of the largest entertainment companies in the world (“I don’t recall any such discussion”)
• whether he called discussing certain points on a memo addressed to him (“I don’t recall discussing page 25”)
• whether he recalled discussing with other senior leaders of Google whether the company should threaten to change its copyright policy to get a standard deal with content-owners (“Again, I don’t recall”)
• whether he recalled being advised that entire movies were being uploaded to YouTube (“No, I don’t recall”)
• whether he recalled Spider Man III being uploaded to YouTube (“I don’t recall”)
• whether he recalled Cars being uploaded to YouTube (“I don’t recall”)
• whether he recalled Meet the Robinsons being uploaded to YouTube (“I don’t recall”)
• whether he recalled Pans Labyrinth being uploaded to YouTube (“I don’t recall”)
• whether he recalls being advise of any movie uploaded in its entirety to YouTube in 2007 (“I don’t recall”)
• whether Google’s senior leaders knew that Google was in discussion with the MPAA regarding copyright (“I don’t recollect that”)
• whether the senior leaders of Google authorized staff to tell the MPAA that Google would refuse to filter or use fingerprinting in the absence of a deal with members of the MPAA (“I don’t recall”)
• whether he recalls learning in February 2007 about Viacom requesting a large takedown of its content from YouTube (“I don’t recall” and “I already said that I don’t recall”)
• whether a document refreshes his recollection that Viacom had requested a large takedown of its content from YouTube (“I don’t recall”)
• whether YouTube makes a copy of an uploaded file onto a YouTube server (“I’m not familiar with exactly what YouTube does with uploads”)
• whether YouTube creates a searchable index of its site (“I have no specific knowledge of that”)
• whether he told investors that YouTube has distribution contracts for other platforms (“I don’t recall”)
• whether YouTube has distribution contracts or Motorola devices (“I don’t recall”)
• whether Google senior leaders discussed, in his presence, YouTube’s distribution contracts with Apple (“I don’t recall”)
• whether Google senior leaders discussed, in his presence, YouTube’s distribution contracts with Sony (“I have no in-depth knowledge of these things”)
• whether Google senior leaders had discussions regarding contracts with Apple, Sony, Panasonic, Cingular, Verizon, or Vodaphone (“I don’t recall any specific discussions, no”)
• whether he recalls what Credit Suisse told the Google Board as to YouTube’s monetization model (“Yeah, I don’t recall”)
• whether anyone quantified for Google leaders the benefit of additional monetizable traffic to YouTube (“I don’t recall”)
• whether YouTube gets searching preference on Google (“I’m not aware of the details”)
• whether he favored Google’s acquisition of YouTube (“I don’t remember my exact thinking around the time. I don’t think I was tremendously upset by it”)
• whether he was in favor of the transaction or against it (“I don’t remember being upset about it, so my guess is I was more positive than negative”)
• whether his view of the transaction changed over time (“I don’t recall”)
• whether he discussed his view of the transaction with Google co-founder Sergey Brin (“I don’t recall such a situation, but I’d be surprised if I didn’t”)
• whether he has a videotape or audiotape of a conversation with Brin about whether to acquire YouTube (“not that I can recall”)
• whether he discussed the transaction with Google CEO Eric Schmidt (“Like I said, I don’t recall any specific discussions around it. Again, I’d be surprised if I didn’t.”)
• whether he had any general discussions with Schmidt about acquiring YouTube (“I don’t recall”)
• whether he was generally in favor of acquiring YouTube (“I said I don’t remember being against it”)
• whether he was familiar with allegations of copyright infringement at YouTube, other than information obtained via counsel (“I don’t recall”)
• whether he had any conversation with Schmidt, either before or after acquiring YouTube, in which they discussed copyright infringement (“I don’t recall” x2)
• whether he had any conversation with Brin, either before or after acquiring YouTube, in which they discussed copyright infringement (“I don’t recall”)
• whether he ever directed anyone to determine whether YouTube was violating copyrights (“Again, I’m not an expert on the operation of YouTube, but I don’t recall any such thing” x3)
• whether he ever remarked “There seemed to be a lot of allegations that YouTube may be infringing copyright. I’d like you to find out about it and report to me”, or words to that effect (“I don’t recall doing that, no”)
• when he first logged in to YouTube (“I don’t know. I assume some time around the acquisition, but I don’t recall that”)
• approximately when he first logged in to YouTube (“I mean, no, I can’t record recall that”)
• whether he recalls what caused him to first go to the YouTube web site (“No”)
• whether he recalls discussing with anyone what he saw on the YouTube web site when he first went there (“No”)
• whether he discussed with Brin what he saw on the YouTube web site (“I can’t recall any specific instance, no”)
• whether he ever saw anything on the YouTube site which he thought was improper (“I can’t recall that, no”)
• when he last visited the YouTube site (“Probably pretty recently, but I can’t remember exactly”)
• whether his visits to YouTube ever caused him to think about whether there were copyright infringements on that site (“I don’t recall that, no”)
• whether he recalls being involved in a discussion about the value of Premier League broadcasts (“No”)
• whether he recalls being involved in a written discussion about the value of Premier League broadcasts (“Like I said, I don’t recall”)
• whether he recalls communications with representatives of English Premier Football (Soccer) (“I don’t recall”)
• whether he recalls communications about whether English Premier Football (Soccer) should be paid (“I don’t recall”)
• whether he recalls communications about the desirability of licensing content from English Premier Football (“I don’t recall and, you know, there’s a lot of these kinds of things”)
• whether he has any memory of discussion with English Premier Football at all (“No”)
• whether he learned in advance that a licensing deal with Walt Disney Company was going to be entered into (“Yeah, I don’t recall specifics there”)
• whether he discussed with Schmidt the prospect of a licensing deal with Walt Disney Company (“I don’t recall”)
• whether he recalls participating in any discussions about the financial value to Google of acquiring YouTube (“I don’t recall much of any real financial analysis. In general, for startups, it’s a pretty difficult thing.”)
• whether he recalls participating in conversations with Schmidt or Brin about the economic value to Google of acquiring YouTube (“Again, I don’t recall the specifics around those discussions”)
• whether he recalls discussions with Schmidt or Brin about the competitive advantage to Google in acquiring YouTube (“I mean, I already I said I can’t remember specifics. I can’t remember anything about the competitive issues.”)
• whether he recalls discussions with Schmidt or Brin about the disadvantages of Google Video compared to YouTube (“I can’t remember any specifics about discussions with them and about Google Video, no.” x2)

Sent: September 16, 2008 2:09 PM
Subject: Business communications in a complicated world
Confidential/Please Do Not forward

Googlers –

As you know, Google continues to be in the midst of several significant legal and regulatory matters, including government reviews of our deal with Yahoo!, various copyright, patent, and trademark lawsuits, and lots of other claims. Given our continuing commitment to developing revolutionary products and doing disruptive things, we’re going to keep facing these kinds of challenges. So we’ve got two requests of you and one change to announce.

First, please write carefully and thoughtfully. We’re an email and instant-messaging culture. we conduct much of our work online. We believe that information is good. But anything you write can become subject to review in legal discovery, misconstrued, or taken out of context, and may be used against you or us in ways you wouldn’t expect. Writing stuff that’s sarcastic, speculative, or not fully informed inevitably creates problems in litigation. In your communications, please avoid stating legal conclusions. Speculation about whether something might breach a complex contract, or whether it might violate a law somewhere in the world, is often wrong and rarely helpful. So please do think twice before you write about hot topics, don’t comment before you have all the facts, and direct questions regarding continuing litigation holds and any legal and/or regulatory matters involving Google to the friendly (albeit lawyerly) folks at [redacted]@google.com

Second, remember that these same rules apply not just to Gmail but also to Google Talk and all other forms of electronic communication (for example wiki’s, doc’s, spreadsheets, etc.). We end up reviewing millions of pages of these communications as part of producing documents in regulatory and litigation matters — and we’re working together to streamline and simplify that process.

To help avoid inadvertent retention of instant messages, we have decided to make “off the record” the Google corporate default setting for Google Talk. We’ll also be providing this option to our Google Apps enterprise customers. You should see this new default setting taking effect over the next few days. You will still be able to save Talk conversations that are useful to you — but please remember that “on the record” conversations become part of your (more or less) permanent record and are added to Google’s long-term document storehouse. If you’ve received notice that you’re subject to a litigation hold, and you must chat regarding matters covered by that hold, please make sure that those chats are “on the record”.

Finally, remember that even when you’re “off the record”, your chat partner may be recording the conversation, so always take care with what you write. Thanks for your help and understanding on this. Let one of us know if you have any questions.

Bill Coughran

Kent Walker

See also required “Communicate with Care” training.

See also Antitrust Basics for Search Team (March 2011), recommending word choice for Google employees discussing competition matters.